The Automated Lawsuit Intake System
A production-grade system that reads court documents, extracts data, calculates deadlines, and pushes everything into your case management database - automatically.
The Current Process Is Broken
Every new lawsuit arrives, and the same expensive, error-prone manual process starts over.
1 Hour Per Case
A paralegal or attorney reads every document, manually extracts the facts, and keys everything into the system. Multiply that by 50 to 150 cases a month.
Deadline Math Is Fragile
Deadlines are counted backwards from the hearing date - skipping weekends, court holidays, and jurisdiction-specific rules. One mistake, and a motion is barred.
Missed Data = Missed Risk
Inconsistent extraction means missed parties, misfiled claims, or overlooked counterclaim exposure. Downstream, it compounds into malpractice risk.
"Most firms are paying $150–$400 per hour for attorneys and paralegals to do work that our system can do in seconds. That's not a productivity problem - it's a systems problem."
Every Filing. Every Deadline. Every Time.
We built a production-grade intake engine purpose-designed for litigation workflows. It doesn't replace your team - it replaces the 60 minutes of rote work that comes with every new filing.
- Document parsing - Handles PDFs, scanned filings, and native court formats with high-fidelity OCR.
- Structured extraction - Plaintiffs, defendants, causes of action, jurisdictions, amounts in controversy, and service dates.
- Deadline calculation - Counts backward from hearing dates, respecting weekends, court holidays, and jurisdiction-specific rules.
- Database push - Writes clean, validated records directly into your existing case management system.
- Human-in-the-loop review - Every record surfaces for a 5–10 minute sanity check before it's final.
- Audit trail - Full log of what was extracted, from where, and when. Ready for compliance review.
📋 Latest Intake — Case #2026-CV-04218
Verified ✓From Filing to File - in Four Steps
A new complaint arrives. Minutes later, it's a fully populated, deadline-aware case record in your system.
Ingest
Court filings are dropped into a watched folder, forwarded from your email, or pulled via court API. Format doesn't matter - PDF, scanned image, or native filing.
AutomaticParse & Extract
OCR and legal-trained NLP identify parties, claims, amounts, courts, service dates, and hearing dates with high accuracy.
~2 minCalculate Deadlines
The deadline engine counts backward from hearing dates - skipping weekends, court holidays, and jurisdiction-specific rules. No more spreadsheet math.
~30 secPush & Review
Everything writes to your case management database. Your team gets a 5–10 minute review queue - verify, edit if needed, approve. Done.
5–10 minMeasured Results - From a Real Firm
Here's what happened when we deployed this system at a mid-size litigation practice handling 100+ new cases per month.
100+ New Cases/Month
After deployment, that hour became 5 minutes of automated processing plus 5–10 minutes of human review. The firm reclaimed hundreds of billable hours per month and eliminated deadline-calculation errors across the board.
Plugs Into Your Existing Stack
No rip-and-replace. The custom system writes directly into the case management platform you already use.
Don't see your platform? We've connected to 20+ systems. Ask us.
Built for the Standard of Care
Court filings contain privileged, sensitive, and personally identifiable information. The system is architected with that in mind.
End-to-End Encryption
All documents, extracted data, and database writes are encrypted in transit and at rest. No unencrypted data leaves your environment.
Full Audit Trail
Every extraction, calculation, and write is logged with timestamps and source references - ready for malpractice or compliance review.
Human-in-the-Loop
Nothing writes to production without a 5–10 minute human review window. You stay in control of what gets committed.
Privilege-Aware
Processing respects attorney-client privilege boundaries. No document is shared with third-party training systems without explicit consent.
SOC 2-Ready Hosting
Deployed on compliant infrastructure (AWS GovCloud or your private cloud) with hardened access controls.
Data Residency
All data stays in US-based data centers. Configurable for specific state or client requirements.
Questions We Get From Firms
On clean digital filings (PDFs from PACER, state e-filing portals), extraction accuracy runs 95–99% on structured fields like parties, amounts, and dates. Scanned or low-quality documents are flagged for human review automatically.
Every record surfaces in the review queue before it's committed - so even edge cases are caught before they hit your case management database.
Nothing gets written without human review. The system shows its math - the hearing date, the holidays it skipped, the jurisdiction rules it applied - and your team can edit before approving. The audit trail logs exactly what was reviewed and when.
No. It replaces the 60 minutes of rote extraction work they do per case. Your paralegals still review, still make judgment calls, still handle complex filings. They just stop doing the part of the job a machine does better - and can spend that time on higher-value work.
Standard deployment into an existing case management platform runs 2–4 weeks, including configuration for your jurisdiction's specific deadline rules, integration testing, and a parallel-run period where both systems process the same filings so you can verify accuracy before full cutover.
The system supports federal courts (PACER), most state e-filing portals, and any jurisdiction whose rules can be encoded. Deadline rules are configured per jurisdiction at deployment - we ship with the federal rules and major state defaults, then extend as needed.
You do. Completely. The custom system processes your filings and writes to your database. We don't retain, use, or train on your data. Everything is covered under a BAA-style data processing agreement.
We offer fixed-scope deployment pricing (one-time setup + integration) and monthly managed-service retainers. Pricing is based on case volume and integration complexity. The 15-minute assessment will tell you exactly which tier fits your firm.
Every case your team intakes manually is 60 minutes they'll never get back.
In 15 minutes, we'll map your current intake process and show you exactly what the Automated Lawsuit Intake System would do for your firm.
Book Your 15-Minute Assessment → Free. No credit card. No commitment.